Contracts Administrator

Keep contracts running smoothly and projects moving forward with confidence.
Our Client has a requirement for a Contracts Administrator, who will be required to work on a contract basis in London.

Role Purpose

• Support the effective administration of contracts within an established procurement function
• Ensure contractual compliance, accurate documentation, and performance monitoring throughout the contract lifecycle
• Assist Contract Holders and internal stakeholders with post-award contract management activities

Job Role Responsibilities

• Carry out contract administration activities in line with regulatory frameworks and internal procedures
• Support post-award contract management, including clarifications, changes, variations, and disputes
• Attend contractual meetings including kick-off, handover, and progress reviews, liaising with internal stakeholders as required
• Prepare and maintain accurate meeting minutes and records
• Monitor contracts against key performance indicators such as expenditure, duration, and performance
• Verify contractor documentation to ensure compliance with contractual and regulatory requirements
• Identify and report contractual or procedural irregularities during contract execution
• Collect and assess contractor performance data and support the feedback process
• Review contract variations, claims, and disputes for contractual admissibility
• Assess the application of contractual remedies such as liquidated damages or volume discounts where applicable
• Capture and share lessons learned from contract administration activities
• Support preparation and review of contractual and commercial correspondence
• Manage correspondence with contractors, ensuring traceability and effective internal coordination
• Maintain complete, accurate, and up-to-date contract management documentation

Experience / Skills / Knowledge / Qualifications

• Significant experience in a Contracts Administrator or similar contract management role
• Strong knowledge of contract regulations, terms, and conditions for goods, services, and works
• Experience working within regulated or technical environments (energy or infrastructure desirable)
• Understanding of Health, Safety, and Environment (HSE) requirements within contracts
• Knowledge of technical specifications and industry standards
• Strong organisational, communication, and analytical skills
• Ability to manage multiple contracts simultaneously and monitor performance effectively
• High attention to detail with excellent problem-solving and negotiation skills
• Experience with post-award contract management and basic pre-award procurement activities
• Proactive, self-motivated, and able to work with minimal supervision
• Fluency in English (written and spoken); additional languages advantageous
• Proficiency in MS Office and experience using SAP or similar systems

Benefits

• Opportunity to work within a complex and highly regulated environment
• Exposure to large-scale contracts and stakeholder engagement
• Supportive and collaborative working culture
• Professional development through varied contract administration activities

Company Information
At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels and this is a superb opportunity for a Contracts Administrator looking for new employment.
As part of putting people first, we strive to be an equal opportunities employer and are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.